Small Business

5 Tools To Use To Boost Efficiency In The Office

You want to make sure that you get the most out of your business day. That means you have to have the most efficient office possible. One of the best ways to make your business more efficient is to invest in tools that can allow your teams to get together faster, communicate better, and get things done at a lower cost. With that in mind, here are 5 proven tools that can help boost efficiency in the office.

1). Slack Communication And Collaboration Tool

Slack is one of the fastest-growing productivity tools used in the office today. This is an app that is compatible with both Android and iOS devices. With Slack, your employees will be able to message each other, chat, and share notes in real-time. Slack can act as a substitute for quick meetings that tend to eat up a lot of your staff member’s time. Also, Slack is easy to use. Your team can learn how to use the app in a couple of days and be up and running in no time. You can create specific groups for different parts of the company and team members will be able to communicate more efficiently. Finally, with Slack, all the information is stored for better organization.

2). Video Conferencing

Video Conferencing

With video conferencing, you can have more of your staff work offsite or work from home. Video conferencing services like Zoom allows you to have real-time meetings with up to hundreds of people. This is an especially great tool for working for offsite communications, which can greatly benefit your company. For example, your company could save on office space if most of your workers can work offsite the majority of the time. With video conferencing, you can share videos, get interaction, and have better control of the information that you are trying to communicate. Additionally, video conferencing services ensure that the live video feed is more reliable and stable. Best of all, the video can be stored for later reference.

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3). Wireless Tools

You want to make sure that people can move around the office and still be able to communicate. Therefore, you will want to make sure you have a supply of wireless office tools. One top wireless tool is wireless office headsets. These headsets ensure clear communication while freeing up staff members to move around the office, use their hands, and interact with devices. You can find a number of top quality wireless headsets from major brands. These headsets are durable and will be one of your most valuable productivity tools for staff members who spend much of their time on calls.

Another wireless tool to consider is wireless microphones or megaphones. With a wireless microphone, you can hold large scale meetings that everyone can easily understand. Wireless megaphones are also a good idea if someone needs to communicate with a team in a noisy area like a loading dock or an outdoor worksite.

Finally, you will want to invest in walkie-talkies. This will allow team members to communicate around the office quickly and easily. There are a number of affordable walkie-talkies designed for office use. Depending on your work environment and the type of work your company does you might even want to have something like slack for desk communication and walkie talkies for out of office use.

4). Stand Up, Rolling Desks

Stand Up, Rolling Desks

Since people tend to be more mobile than ever, they will need a desk that can keep up with that level of productivity. Today, there are a number of companies that make standup, rolling workstation desks. These desks can be easily moved so your staff members can collaborate or better share information. Many of these workstations include multiple shelves and storage areas to make it as useful as a standard desk. Some even can move up and down so that employees can sit or stand depending on their preferences. Many workers prefer a standing desk to help with posture, give them the opportunity to move a little bit during the day, and still get work done. It has been linked to more positive employee satisfaction as well.

5). Web Storage Drives

You want to make sure that your office can access files when they need them. By using a web storage service, you can put all of your important spreadsheets, lists, files, and other information at anyone’s fingertips. Many web storage services like Google Drive and Amazon Drive are secure and easy to use. These drive services have affordable rates for commercial use and enough capacity to handle all of your documents, presentations, videos, audio files, and photos.

This also makes it easy to share all of your documents in one place and can help employees working in a team to share information and check each other’s work easily. It also is great because you can choose who has permission to edit certain documents.

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Giving Your Business The Productivity Edge

To sum things up, it is recommended that you invest in the Slack collaboration app, video conferencing, wireless communication tools, standup & rolling desks, and web storage drives. Many of your staff members can become much more efficient with the right tools. It is a good idea to gauge what tools they need to get more things done around the office. With the right productivity tools, you can give your business the edge that it needs.