Productivity boosts are all about working smarter, not harder getting things done faster, and delivering more value to your customers. Remote web development teams, in particular, have a lot of challenges with productivity because of limited bandwidth and the enormous amount of tools and services you need to work effectively. This article will discuss productivity boosts for remote web development teams, whether you’re just starting as a team or having a veteran crew in place.
As a fully remote digital marketing agency located in St. Louis. Matchbox Design Group has adopted these 10 productivity boosts for remote web development teams and hope you will too.
1. Be Data-Driven
If you are in a remote web development team, it is important to be data-driven. This will help you track your progress and your productivity. It is also a good way to stay on top of client expectations, particularly if you’re not working within driving distance. One of the best ways to do this is using a tool like Trello, Asana, or Air table.
You can create a quality management system and project template that allows you to capture information about each new project and includes columns for things like Due Date, Status, and Notes. Once you have this template set up, it will be easy to add new projects as they come in.
2. Create A Culture Of Collaboration
Remote work is challenging, especially for software development teams that have been accustomed to working together in the same office space. Now, as more and more teams are forced to work remotely, it’s important to consider how to keep your team’s productivity high. The first step is breaking down silos within your company and creating a culture of collaboration.
Silos can develop in any company or organization, but they are particularly common in companies with large employees. Silos can be created both between and within departments; however, new remote work models make silo-busting even more critical. As your organization shifts from an in-office model to a remote work model, you may find that some team members are having difficulty adjusting to their new environment. This may result in lost productivity, poor communication, and poor output quality.
3. Empower Employees to Take Ownership
One of the most successful ways to boost productivity is to empower employees to take ownership of their work. This helps improve productivity in a few ways:
- When employees are given ownership, they’re more likely to be invested in the success of their projects. They’re more likely to put more effort into it and go above and beyond.
- When they feel they have full ownership over a project, they can make decisions quickly without asking a manager for approval every time. This speeds up the process and keeps things moving forward.
- It can also help with employee retention by giving employees an opportunity for growth within their role, which is especially important for remote employees who might not have many opportunities for professional development at home.
4. Focus On Communication
For remote teams, communication between co-workers is one of the most important factors for productivity. As a company expands, it becomes increasingly difficult to maintain the same level of frequent communication that it started with. However, some things can be done to increase productivity in web development teams. To facilitate communication, creating a culture of transparency is important. Communication should be open and honest.
The best way to do this is by creating a culture where people are encouraged to speak up and ask questions even when they don’t know the answer. Another aspect of increasing productivity is having regular meetings with employees who work on similar projects or functions at the company. Having meetings allows for further discussion and brainstorming on improving processes and products that are currently being developed. This also helps out with any problems that may arise along the way.
5. Utilize Remote Management Tools
If you’re a remote web development team member, you know that working remotely can be both extremely productive and extremely difficult. On the one hand, employees working from home have fewer distractions and can schedule their work around personal obligations.
On the other hand, communication is often difficult because of time zone differences and a lack of in-person interaction. These issues can be particularly stressful when managing a remote web development team. Luckily, several tools are available to help remote web developers stay productive, communicate effectively, and collaborate. One of those tools that helps out everyone is a time tracking tool.
6. Set Clear Expectations And Objectives
To keep your remote web development team productive, set clear expectations and objectives. Your remote web development team should understand what you expect from them and how that work aligns with the company’s overall goals. They should also know how their work contributes to the larger organization’s success.
Your remote developers need to see how their choices affect the performance of your website or application. They need to understand what you want them to build, so they can use their skills as efficiently as possible while still meeting your specifications.
7. Conduct Regular Performance Review Sessions
Whether you’re a remote-based development/design team or a distributed team that shares office space and resources, it’s critical to have performance management tools to assess your company’s work. It’s no secret that companies that offer remote-based web design and development services don’t enjoy the same reputation as teams who work in an office setting.
That’s not because remote teams are worse than their co-workers-far from it-but instead, it’s because so many of those teams aren’t measuring their performance. And without this information available for managers to act on, there’s little reason for these teams to improve their work output. Instead, they can expect to be left behind by better-managed competitors who can adapt and evolve more quickly.
That’s why it’s important for companies that offer both remote and office-based web design and development services to conduct regular performance review sessions with their staff members.
8. Establish A Clear Process For Onboarding And Training Resources
One of the best ways to boost productivity for your remote web development teams is to establish a clear onboarding and training resources process. If you don’t have a clear process in place, you’ll waste time figuring out who does what and how. This can cause multiple people to work on the same project or for one person to be overwhelmed with tasks, which can be very hard to manage when there are multiple team members.
This lack of clarity may lead to your remote developers asking questions and waiting for answers, which costs them time. If they can’t get their questions answered quickly, they’ll need more time to complete their tasks, which will cost you money. On the other hand, if you have a clear process for onboarding and training resources from the start, it will save you money and boost productivity because your remote developers won’t need as much guidance from others on how things work within your organization.
9. Use Checklists As A Way To Reduce Errors And Speed Up Outputs
A checklist is a list of items that must be completed before the project can be considered complete. A checklist is a good thing because it forces you and gives you a quality management system to think through every step of the process to stay on track. It allows you to…
- Please focus on the task at hand so that it’s not a distraction when you work.
- Properly document all the steps necessary to ensure that everything happens exactly according to plan so that everyone involved in the project knows what needs to be done and how to do it.
- Eliminate mistakes because if you don’t know what needs to happen next, there’s no way for you or your team members to make sure that it happens correctly.
- Reduce the amount of time required for each stage of the project by ensuring that everything is finished as soon as possible with no room for error or delay in any stage of the process.
- Avoid wasting time or resources on things that don’t need to be done yet or won’t be done at all, and prevent them from being wasted when they are completed after they are required but before they are completed (such as gathering information or checking references).
10. Automate Wherever Possible
When you automate a process, you can get a quality management system and free up your time to focus on what’s most important to your business. With the right tools, web development teams can get more done with fewer resources, freeing up time for other tasks that are critical to their business. For example, when you’re a web developer and your team is remote, it’s harder to manage the feedback cycle between design and development sprints.
With automation in place, you can set up a process to capture design feedback throughout the process and review it before development begins. So instead of waiting for design feedback, your developers can implement those design changes immediately upon receipt of those changes. This helps you avoid costly rework down the line and gives your developers more time to work on new features for the next design sprint.
If you’re trying to keep a team of remote developers organized and productive, look for software that involves sharing as much. If your software requires everyone to work independently, it’ll be too easy for one team member to slip away from the group.
Kieran Fallon is Growth Marketing Manager for Qualio, a leading qms software. Qualio is a fully remote company with over 200 staff dispersed across 40+ countries.
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